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      Training on Electronic Records Management in Nairobi


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      June 1, 2020

      Monday   8:00 AM - 4:30 PM

      Muthithi Road
      Nairobi, Nairobi Municipality

      Performers:
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      EVENT DETAILS
      Training on Electronic Records Management

      About the Course

      Good management of records is fundamental to a well-functioning organization since it supports business activity and provides a basis for efficient service delivery. Electronic Records Management involves the maintenance of the content, context, structure and links between records to enable their accessibility and support their business value.

      This course aims at enhancing the knowledge and practical skills of participants necessary to apply electronic management approaches to perform their records management duties efficiently and effectively.
      What you will learn

      By the end of the course, participants will be able to:

      Understand the concepts of Electronic Records Management (ERM) and how it supports organization’s business processes
      Understand the lifecycle of records with focus on electronic records
      Implement and manage ERM system
      Implement electronic recordkeeping
      Apply the best practices in electronic records management
      Assess the records management needs of their organization
      Develop disaster risk management plan for ERM
      Develop organization electronic record management policy

      Course Duration

      5 days
      Course Outline

      Records Management Fundamentals

      Basic definitions
      Introduction to records
      Content context and structure of record
      Introduction to record management

      Records Lifecycle

      Creation
      Distribution and Use
      Disposition
      Archiving

      Introduction to Electronic Records Management(ERM)

      Types of Electronic records
      Introduction to Electronic Records Management
      Elements of a good record management system
      Implementation issues of ERM
      Best practices in Electronic Record Management

      Electronic Recordkeeping

      Electronic recordkeeping vs Electronic record management
      Objectives of electronic recordkeeping
      Integration of ERK system with other IT systems
      Critical success factors for implementation of ERK system

      Elements of Effective Records Management System

      Records Inventory & Classification
      Retention scheduling
      Records Storage & Conversion
      Vital Records Program
      Disaster Prevention & Recovery Planning
      Disposition

      Classification and Indexing of Records

      Designing a records classification System
      Types of classification schemes
      Attributes of a good filing system

      Metadata in ERM

      Importance of metadata
      Uses and sources
      Methods for collecting and applying metadata

      Evaluating organization’s need for ERM system

      ERM needs assessment
      Data collection from different users
      Data analysis and use in ERM planning

      Planning for Electronic Record Management System

      Records Management integration to organization information management strategy
      Planning for cultural change associated with ERM
      Determining end users roles in ERM system
      Planning for resources in ERM implementation

      Implementing ERM System

      Components of an ERM system
      Solution options for information and records management
      Designing an ERM system
      Steps to implement an effective ERM Program
      Developing information governance strategy
      Integrating people, processes and technologies

      ERM system implementation standards

      Model Requirements for the Management of Electronic Records (MoReq)
      AIIM Standards Committee on Integrating Records Management and Document Management Requirements
      Reports by Doculabs on ERM, EDM, and ECM systems
      International Standard ISO 15489-1

      Disaster Risk Management in ERM

      Types of disasters, hazards and risks in ERM
      Disaster Risk Planning
      Development of policy, procedures for disaster risk management
      Records protection method

      Monitoring and Auditing of Electronic Records Management System

      Conducting regular reviews of records management policy, plan, system and guidelines
      Monitoring compliance to records management guidelines
      Change management in organization records management policy

      Electronic Records Management Policy

      Objectives of records management policy
      Record management responsibilities
      Key provisions of record management policy

      Training Approach

      This course is delivered by our seasoned trainers who have vast experience as expert professionals in the respective fields of practice. The course is taught through a mix of practical activities, theory, group works and case studies.

      Training manuals and additional reference materials are provided to the participants.
      Certification

      Upon successful completion of this course, participants will be issued with a certificate.
      Tailor-Made Course

      We can also do this as tailor-made course to meet organization-wide needs. Contact us to find out more: training@devimpactinstitute.com

      Cost: Kenyan Cost (KES) 80,000 Non Kenyan Cost ($) 950

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      Event details may change at any time, always check with the event organizer when planning to attend this event or purchase tickets.

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